Best Apps to Download on Mac

Keeping track of your tasks is intensely personal. That's why there are and then many to-do list apps—because none of them feel "just right" to anybody. This is especially true for Mac users.

If you're using a Mac, that's probably, at least in function, because you're particular about the software you use. You lot're pickier than the average computer user, and y'all look things to look and work a sure way.

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Applications that don't feel like they were designed for macOS are distracting because things like keyboard shortcuts, notifications, and menus don't work the way they exercise in other applications. That disrupts your workflow, which defeats the unabridged point of productivity software.

I thought about all of these things while I tested every Mac to-do list app I could get my hands on, and so here are the best to-exercise listing apps you lot tin can find for macOS.

The best to-do listing apps for Mac

• Things for a alloy of powerful features with elegant blueprint

• Todoist for Mac users who need to sync with other platforms

• OmniFocus for power users and GTD fans

• Reminders for a unproblematic option for Apple tree-but users

• GoodTask for making Reminders more than powerful

• 2Do for a fully customizable to-do listing with multiple syncing options

• TaskPaper for a text-based list for managing tasks with just your keyboard

• TickTick for a cross-platform selection that feels native to the Mac

• Microsoft To Do for the best free to-do listing app for Mac

• A few more options

What makes a bully to-practise list app for Mac?

How nosotros evaluate and test apps

All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Nosotros spend dozens of hours researching and testing apps, using each app as information technology's intended to be used and evaluating it against the criteria we set for the category. Nosotros're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in u.s.a. to offer accurate evaluations of the categories and apps nosotros review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.

There's an incredible range of Mac to-practice list apps out at that place, all looking to serve different kinds of users. Which i you lot prefer may well boil downwards to personal taste. In my opinion, the very all-time Mac to-practise listing apps need to do five key things:

• Offering multiple ways to organize tasks, such as tags, lists, due dates, or projects

• Brand it fast to add new tasks without opening the app, ideally using a keyboard shortcut

• Remind y'all about cocky-imposed deadlines

• Offer a clean interface, with native macOS features like notifications, widgets, and integration with the carte du jour bar

• Sync tasks to your phone

All of our choices offer costless trials of some sort, so try out anything that looks useful to you.

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All-time Mac to-do listing app with a blend of powerful features and elegant blueprint

Things (macOS, iPhone, iPad)

To-do list apps tend to fall into two categories: the complex and the minimalist. Things is somehow both.

Open Things for Mac, and it looks uncomplicated: you lot've got an Inbox for your tasks and the option to add more than lists. Dig a little, though, and there are all kinds of advanced tools here. There are nesting ways to organize your tasks: areas can contain tasks or projects; projects can contain tasks or headers that can also contain tasks; fifty-fifty tasks can incorporate sub-tasks if you lot want. It sounds disruptive, only information technology isn't, which actually speaks to how well Things is designed. There'southward no right way to use this organisation. Utilize as many or every bit few of the organizational options given to you, however you similar, to make sense of your chaotic list of tasks; choose which things you want to do today; and then do those things.

Other applications offer features like this, sure, only Things manages to exercise so without feeling cluttered. And as a native awarding with no Windows or web equivalent, Things feels very much at home on the macOS desktop. Combine this blend of functionality and beauty with features like a system-wide tool for rapidly calculation tasks, integration with your calendar so you can run across your appointments while planning your day, intuitive keyboard shortcuts, reminders with native notifications, and syncing to an iPhone and iPad app. It's a powerful way to organize your tasks—and then accomplish them.

Zapier's Things integrations allow y'all apace create Things tasks from Slack messages, emails, and even Trello cards.

Things toll: The macOS version costs $49.99 but offers a 15-day free trial. The iPad version costs $19.99, and the iPhone version costs $9.99.

Best Mac to-exercise listing app for syncing with other platforms

Todoist (macOS, iPhone, iPad, Watch, Android, Windows, Web)

Most Mac users stick to the Apple ecosystem...but not all of them. If you lot need to sync your tasks from macOS to Windows, Android, or basically any other not-Apple option, Todoist is i of the first apps you should bank check out. Like Things, it's deceptively elementary but has all kinds of advanced job management features hidden simply below the surface, though Todoist does feel a little less at home on the Mac desktop.

That's because the Mac app for Todoist is basically the web version in a dedicated window. There are a few native Mac features: notifications and a universal keyboard shortcut for quickly adding tasks. It'southward enough to make the Mac app worth installing for Todoist users.

And Todoist is a solid application. You tin can arrange your tasks in all sorts of meaningful means, including a Kanban board. Keyboard shortcuts work neat within the app. And you can sync your tasks to basically any device on earth.

Todoist integrates with Zapier, which means you tin can automatically create tasks in Todoist whenever something happens in one of your favorite apps. Here are some examples.

Todoist cost: Free; some features, including labels and attachments, crave a subscription that starts at $iii/month.

All-time Mac to-do list app for power users and GTD fans

OmniFocus (macOS, iPhone, iPad)

If you're particular almost how your tasks are arranged, and I mean really particular, OmniFocus is correct for you. This app is a ability user'southward dream, allowing you lot to organize your task in seemingly infinite variations. There are three unlike kinds of projects you can set upwardly, for example. There are six main views by default, ranging from the Inbox for unsorted tasks, Forecast for seeing scheduled tasks in context with whatsoever of your macOS Calendar appointments, and Review for going over completed tasks at the end of the day or week. You can also create your own views if this isn't enough for you lot.

OmniFocus isn't quick to learn, and things can feel cluttered at times. In one case you effigy everything out, however, you'll have an elaborate, GTD-style task list that works exactly the manner you want. Combine this with a system-wide keyboard shortcut for quick task entry, and y'all've got no alibi when it comes to keeping things organized. OmniFocus for Mac syncs with iPhone and iPad, and at that place's fifty-fifty a web version, so you tin can admission your tasks while using Windows devices (sadly, this is occasionally necessary).

You tin can connect OmniFocus to your other favorite apps with OmniFocus's Zapier integrations. Whenever something happens in another app that you want to keep rail of in OmniFocus, Zapier will automatically send it there.

OmniFocus cost: OmniFocus for Mac starts at $49.99 after a 14-day trial. The Pro version, which allows you to customize the sidebar with your own views amidst other features, costs $79.00. The iPhone and iPad version starts at $49.99 and also offers a 14-day free trial. Alternatively, you tin subscribe to all versions starting at $9.99/month.

Best unproblematic Mac to-do list app for Apple tree-just users

Reminders (Mac, iPhone, iPad, Web)

The all-time to-practice list is the one you lot have with you, correct? If you own a Mac, y'all already take Reminders, which comes free with every Apple device.

Apple tree's default app for managing tasks is a unproblematic one, allowing yous to create lists of tasks and schedule when yous'll do them. There are a few views: Today, Scheduled, All, and Flagged. Across that, though, you can run into individual lists. It's elementary, sure, simply this simplicity might be a big plus: you get in, add tasks, and then become to work.

There's no universal keyboard shortcut for calculation tasks, but there is integration with Siri for Mac, which is something no other app on this listing can merits. And iCloud integration ways you lot can sync tasks with your iPhone and iPad very easily. Yous've already got this application, and so why not requite it a shot?

Reminders toll: Included with all Macs, iPhones, and iPads.

All-time Mac to-practise listing app to make Apple Reminders more powerful

GoodTask (macOS, iPhone, iPad, Watch)

Reminders is neat but not exactly characteristic-rich. GoodTask is unique in that it uses Reminders every bit a backend: add anything to GoodTask, and information technology will show up in Reminders and vice versa. So what'due south the point? GoodTask offers features that Apple doesn't in Reminders.

Starting time, at that place's Calendar integration, significant you can run across your calendar appointments and your tasks in i place. You can too create smart lists, assuasive y'all to filter your tasks using things similar tags, due dates, and locations. You'll accept to spend some time setting this up before it's any amend than Reminders, but if you've got a specific overview of tasks in heed, you can probably design it here.

Integration with Reminders means all your tasks sync to the iPhone and iPad without the need for whatsoever other software, though there are versions of GoodTask available for those devices if yous desire the same power on them. And at that place's a universal keyboard shortcut for adding events—that alone might brand this app worth using over Reminders. Pop-up panels for planning your mean solar day, or seeing merely which chore you demand to work on now, are as well nice touches. Overall, this is a nice upgrade over Apple's default app, so bank check information technology out.

GoodTask for Mac price: $39.99 with a 14-day free trial. GoodTask is as well available on Setapp, which is a $10/month subscription service with access to dozens of Mac apps. There'southward also an iPhone and iPad version available for gratis, with an in-app purchase of $9.99 to unlock all features.

Best fully-customizable Mac to-do listing app with multiple syncing options

2Do (Mac, iPhone, iPad, Android)

2Do fits right in on the Mac desktop. It looks a little cluttered at starting time glance, but it'southward as well actually powerful. You can create lists, then put projects or checklists inside those lists. You tin add tags and due dates. You tin create smart lists, assuasive y'all to view your tasks however you like. And there are fashion more options than that if you're willing to put the time in. This is a power user's to-exercise listing, which you lot can bend to just about whatsoever workflow. It'south going to accept yous a while, merely it's going to exist worth information technology.

There's no calendar integration, which is unfortunate, only in that location are plenty of other integrations with the rest of your system. A universal keyboard shortcut makes it quick to add new tasks, notifications let you know about upcoming deadlines, and there's even a handy Today widget for quickly checking off tasks.

Syncing is unique hither because there are multiple options. You can sync to the iPhone or Android version of 2Do using iCloud, Dropbox, Yahoo Agenda, Fruux, Toodledo, or any CalDAV server. Y'all can besides access synced tasks on whatsoever of those services, albeit without the 2Do-specific features. It's a wide range of syncing options, beyond what any other app here offers, so give it a spin and see how it all works for you.

2Do for Mac price: $49.99, and there's a 21-twenty-four hours costless trial. 2Do is as well available on Setapp, which is a $10/month subscription service with access to dozens of Mac apps.

Best text-based Mac to-practise list app for managing with only your keyboard

TaskPaper (macOS)

Wondering why to-do lists take to be so complicated? TaskPaper isn't. This text-based option means you can merely start typing to create your to-exercise listing. Projects end with colons; tasks begin with a hyphen; tags starting time with the @ symbol. Information technology sounds unproblematic, but it's surprisingly powerful once you get used to it, especially with the filtering and search options.

There isn't an iPhone version, but the tertiary-party app Taskmator ($four.99) is compatible and syncs using Dropbox. Alternatively, you lot can set up TaskPaper to sync over items from Reminders.

TaskPaper price: $24.99 with a free trial. TaskPaper is also bachelor on Setapp, which is a $10/month subscription service with access to dozens of Mac apps.

Best cross-platform to-do list app that feels native to the Mac

TickTick (Mac, iPhone, iPad, Picket, Android, Windows)

TickTick is a straightforward to-do list app y'all can run on basically every platform on world. Unlike other cantankerous-platform apps, however, TickTick actually feels like a native Mac app. Some of this is good design choices, simply there are also features that brand TickTick stand out: a menu bar icon with a miniature version of your listing, integration with appointments from Calendar, and native notifications. There'south also a keyboard shortcut for adding tasks from anywhere.

Organizing your tasks isn't complicated: you have lists, tags, due dates, and a few advanced views, including a calendar view and an Eisenhower Matrix. And there are a few features here that other apps don't offer, including a built-in Pomodoro timer. Endeavour out TickTick if yous're looking for something straightforward yet powerful, specially if you need to sync over to non-Apple devices.

With TickTick's Zapier integrations, you lot can automatically create tasks in TickTick whenever you do things similar save a bulletin in Slack or star a new email.

TickTick cost: Free, simply premium features like a monthly calendar view and custom smart lists require a $2.99/calendar month subscription.

The all-time free to-do listing app for Mac

Microsoft To Exercise (Android, Windows, macOS, iPhone and iPad, Web)

Is it weird for a Microsoft app to show up on a list of Mac apps? Sure. Just for a long fourth dimension, no listing of Mac apps would exclude Wunderlist, and Microsoft To Exercise is that app's spiritual successor. Information technology'southward besides completely gratuitous and the prettiest to-practise list app for Mac.

Users can add together as many custom lists as they want, and even sort those lists into groups. Every list has a custom background, which is a nice touch—it looks good, sure, merely you also always know which list yous're looking at. There'south likewise support for due dates and the ability to share lists with other To Do users. Mac users are less probable to care about this, but To Do is extremely integrated with the Microsoft ecosystem—tasks can sync with Outlook, for example.

In that location are downsides. One big i: there'southward no universal keyboard shortcut for adding tasks. Merely it's by far the nicest to-do list for Mac you can discover for free.

Microsoft To Do integrates with Zapier, which ways yous tin can do things like create a task in To Do whenever of import tasks pop upwards in your other apps. Hither are some examples to become started.

Microsoft To Do cost: Free.

Other options

I tried a bunch of different types of apps for this article, so hither are a few more options for you to consider if you're not concerned about keeping your tasks on a dedicated to-practice list app:

• Trello isn't a to-do list per se but y'all tin can employ it to organize your life, and at that place's a Mac app with native notifications and system-wide keyboard shortcuts.

• Evernote, OneNote, or any other note-taking app can work very well as a to-do list, and most offer a Mac app.

• Taskheat allows you to organize your to-do list every bit a flowchart, which is neat, but it tin can't sync with any other platform.

• Todo.txt is an open up-source standard for storing your to-do list in a manifestly text document. The command line app runs in the macOS Terminal, allowing you to add and manage tasks with commands. If that's not your fashion, TodoTxtMac is a overnice GUI for the aforementioned standard.

This article was originally published in January 2019.

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